Overview
By design, Simplifi is meant to do most of the work for you, but there may be a time when you need to create or edit a transaction manually. Like many other things, Simplifi makes managing your transactions simple!
Table of Contents
Managing Transactions
In true Simplifi fashion, we allow the ability to manage transactions from multiple areas of the product. Still, for this article, we'll focus on the Transaction Activity's main view, which is accessed by clicking Transactions from the left-hand panel.
By default, Simplifi will show a combined view of all of your Transaction Activity. However, if you only want to see transactions associated with a specific account, you can filter the view down by selecting the applicable account from the Accounts List:
Add a Transaction
When manually adding a transaction to Simplifi, the status of the transaction will automatically default to Pending if it's in a connected account and Cleared if it's in a manual account.
Hover over the panel on the left-hand side and select Transactions.
Click the blue plus (+) button to the upper right of your Transaction Activity.
Select the Account the transaction belongs to and then select the appropriate date from the Date field if the transaction is not from today.
Set the transaction Status as either Pending or Cleared. Note: You should set transactions to Pending until they have cleared your bank.
Enter the Payee, Amount, and Category. You can also add Splits, Tags, Notes, and Attachments, mark the transaction as Reviewed or Not Reviewed, and select to Ignore from Reports and/or Ignore from Spending Plan.
Click Create when done.
Note: If a transaction is manually entered into a connected account, Simplifi will automatically match the transaction to the downloaded transaction as long as the information is the same.
Edit a Transaction
Some transactional changes can be made from the main Transaction Activity screen, such as the Date, Payee, Category, Amount, and any other clickable field. However, some changes will need to be made by opening the Transaction Detail window:
Hover over the panel on the left-hand side and select Transactions.
Locate the transaction you'd like to edit, hover over it, and then click the three dots at the end of it.
Select Edit transaction.
Make the necessary changes and click Update when done.
You can also edit multiple transactions at once:
Hover over and place a checkmark in the box to the left of each of the transactions you'd like to edit.
Click the pencil icon at the top right of the Transaction Activity.
Select which changes you'd like to apply to the transactions.
Make the necessary changes and click Apply when done.
Delete a Transaction
We recommend reviewing your transactions before deleting, as they will NOT re-download once deleted; the transaction will have to be manually entered instead.
Hover over the panel on the left-hand side and select Transactions.
Locate the transaction you'd like to delete, hover over it, and then click the three dots at the end of it.
Select Edit transaction.
Select Delete at the bottom right of the Transaction Detail window.
You can also delete multiple transactions at once:
Hover over and place a checkmark in the box to the left of each of the transactions you'd like to delete.
Click the pencil icon at the top right of the Transaction Activity.
Select Delete Transactions.
Click Delete to confirm.
Split a Transaction
Splitting a transaction allows you to assign multiple Categories and/or Tags to a single transaction.
Hover over the panel on the left-hand side and select Transactions.
Locate the transaction you'd like to split, hover over it, and then click the three dots at the end of it.
Select Edit transaction.
Click Split Transaction and then click + Add Row to add as many lines as needed.
Enter the Category and/or Tag that you'd like to use for the first portion of the split, and then input the Amount for this same portion.
Repeat this step for every split line you'd like to create for the transaction; Simplifi will automatically adjust the amount of the following line to stay in sync with the total amount of the transaction.
Click Update when done.
Attach a Receipt to a Transaction
Have you ever needed a receipt to return something or a warranty claim and then can't find it? Well, now you can snap a photo of that receipt and attach it to your transaction for safe and easy keeping! Say goodbye to that paper clutter.
Hover over the panel on the left-hand side and select Transactions.
Locate the transaction you'd like to attach a receipt to, hover over it, and then click the three dots at the end of it.
Select Edit transaction.
In the Attachments section, click Upload.
Locate the receipt and select it.
Click Update when done.
As long as the transaction with the attached receipt remains in your Simplifi account, Simplifi will keep the attachment indefinitely.
Frequently Asked Questions
Learn the answers to frequently asked questions for this topic!
Does Simplifi download pending transactions?
With the exception of a few financial institutions, Simplifi will download pending transactions within 4-6 hours of appearing on your bank's website. Find out more here!
What differences are there for manual transactions?
While manually entering your transactions is definitely an option in Simplifi, there are a few things that won't apply to manual transactions, such as Transaction Rules and the ability to link the transaction to a Refund. Our Support Article here has more info!
How do I track pre-deposit paycheck deductions?
The best way to track pre-deposit paycheck deductions is to split the transaction and enter the amount used for each individual deduction. Please be sure to take a look at the instructions here for more details!
How do I categorize a transfer from a Checking to an Investment account?
With the Investment Transactions feature, you can easily perform Transfers to and from your Investment Accounts just like any other Linked Transfer. Find out more here!
What is the 'Reviewed' column used for?
Although you can use the 'Reviewed' column for any number of reasons, we have a Support Article available here with some suggested uses!
To learn about Managing Transactions on the Simplifi Mobile App, please click here!